REGULAR COUNCIL MEETING
NOVEMBER 12, 2009 5:00 P.M.
PRESENT: Mike Batchelder, Jerry Twombly, Ken Stewart, Scott Huss and Mari Ann Parker.
ALSO PRESENT: Robert Powell, Brandon Whetstine, Randy Snyder, Jeff Riley, Scott Sisk, Ted Collins, Dennis Lentz, Pam Wiedner, Bill Hunsaker and Bill Butrick.
PRESIDING: Mayor Marty Allen.
The meeting was called to order at 5:00 p.m. with all council members present.
Ken Stewart moved to approve the minutes of the last Regular Council Meeting held October 14, 2009. Jerry Twombly 2nd, motion carried unanimously.
Ken Stewart moved to approve the minutes of the Special Council Meeting held October 28, 2009. Mari Ann Parker 2nd, motion carried unanimously.
Ken Stewart moved to approve the bills for the month of October, 2009. Mari Ann Parker 2nd, motion carried unanimously.
CITY OFFICERS REPORT
City Clerk Bill Butrick proposed Resolution #09-03-- the “Authority to award contract commitment of City Funds” for project no. 22 U-2237-01 (bridge project). Mari Ann Parker moved to approve Resolution #09-03, awarding the contract to Klaver Construction of Kingman, Kansas with a bid amount of $142,825.50 and an estimated amount of $75,418.50 for construction engineering for a total project cost of $218,244.00. Jerry Twombly 2nd. By roll call vote: Batchelder-yes, Parker-yes, Twombly-yes, Stewart-yes, Huss-yes. Motion carried unanimously.
City Superintendent Jeff Riley stated that he was still waiting for Ace Pipe Cleaning Co. to contact him about flushing additional sewer lines. Riley also stated that the GPS preliminary maps for the city’s water and wastewater systems had been received and was available for the Council to review.
Police Chief Brandon Whetstine spoke to the Council about an available grant for equipment and possible reimbursement for officer’s overtime. Whetstine stated that there were two phases with phase one being for equipment and phase two being reimbursement for officer overtime. Scott Huss moved to allow Chief Whetstine to apply for phase one of the traffic safety grant. Jerry Twombly 2nd, motion carried unanimously.
Pam Wiedner of the Rural Water District #5 Board asked the City to reenter discussions for the possible purchase of water. It was agreed by the Council to hold a meeting with the Rural Water Board on Tuesday, November 24, 2009 at 7:00 p.m. at the Highland City Hall.
Ken Stewart presented bids for the purchase of storage racks for the tables and chairs at the Community Center. Stewart stated that the cost would be around $1200. Mike Batchelder moved to purchase the storage racks for $1200. Mari Ann Parker 2nd, motion carried unanimously.
A brief discussion was held concerning the loading dock area on city property by the old depot site. It was agreed to take no action at this time unless problems develop later on.
City Attorney Ted Collins presented a sample copy of a revised employee personnel manual for the Council to review and stated that he hoped to have the manual in place by the first of the year so it could be tied in with the Police manual and law enforcement procedures that he would be working on to get it updated as well.
A brief discussion was held concerning storage van boxes and how they are viewed according to the City’s Zoning Ordinance.
5:28 p.m. Ken Stewart moved to go into executive session for twenty minutes to discuss legal matters and for City Attorney Ted Collins and City Clerk Bill Butrick to remain. Mike Batchelder 2nd, motion carried unanimously.
5:48 p.m. Ken Stewart moved to come out of executive session. Mari Ann Parker 2nd, motion carried unanimously.
5:48 p.m. Scott Huss moved to go back into executive session for ten minutes to continue discussion of legal matters. Mari Ann Parker 2nd, motion carried unanimously.
5:58 p.m. Ken Stewart moved to come out of executive session. Scott Huss 2nd, motion carried unanimously.
6:01 p.m. Ken Stewart moved to go into executive session for fifteen minutes to discuss personnel and for Jeff Riley and Bill Butrick to remain. Scott Huss 2nd, motion carried unanimously.
6:16 p.m. Ken Stewart moved to come out of executive session. Scott Huss 2nd, motion carried unanimously.
Ken Stewart moved to have City Clerk Bill Butrick set up interview times for the selected applicants for the City Maintenance position on November 24, 2009 beginning at 5:00 p.m. Scott Huss 2nd, motion carried unanimously.
Mayor Marty Allen updated the Council on the progress of the sign to be placed at Elwood stating the number of miles to Highland. He stated that there are still some details to work out.
Mari Ann Parker talked about the “Tree City” funding and how it had been spent to meet the 2009 commitment.
Mari Ann Parker also asked that it be stated in the minutes to thank Roger Gormley and Virgil Hallauer for putting up the blinds in the Community Center.
6:26 p.m. Mike Batchelder moved to adjourn. Scott Huss 2nd, motion carried unanimously.
Mayor City Clerk