REGULAR COUNCIL MEETING
JUNE 10, 2009 5:00 P.M.
PRESENT: Ken Stewart, Mari Ann Parker, Scott Huss, Mike Batchelder and Jerry Twombly.
ALSO PRESENT: Robert Powell, Marilyn McVicker, Payton Leach, Judy Allen, Randy Snyder, Martin Idol, Brandon Whetstine, Ted Collins and Bill Butrick.
PRESIDING: Mayor Marty Allen.
The meeting was called to order at 5:00 p.m. with all council members present.
Jerry Twombly moved to approve the minutes of the last Regular Council Meeting held May 13, 2009. Ken Stewart 2nd, motion carried unanimously.
Ken Stewart moved to approve the minutes of the Special Meeting held May 20, 2009 to discuss vacating a portion of N. Genesee Street. Mari Ann Parker 2nd, motion carried unanimously.
Jerry Twombly moved to approve the minutes of the Special Meeting held May 20, 2009 to discuss right-of-way easements for bridge project. Scott Huss 2nd, motion carried unanimously.
Mari Ann Parker moved to approve the minutes of the Special Meeting held June 2, 2009 to discuss land acquisition for easements and eminent domain proceedings for the bridge project. Ken Stewart 2nd, motion carried unanimously.
Ken Stewart moved to approve the bills for the month of May, 2009. Jerry Twombly 2nd, motion carried unanimously.
CITY OFFICERS REPORT
City Clerk Bill Butrick reported that Michael Peroo, CPA, has started on the City’s 2008 audit and beginning preparation of the 2010 budget. Butrick stated that the Council may want to have a work session before the July meeting to discuss expectations and ideas for the 2010 budget. The Council agreed to meet June 22nd at 4:00 p.m. to discuss next year’s budget.
Payton Leach asked permission to use the concession stand for the 4th of July softball tournament to help with funding the WDC trip. She stated she had already received permission from the Lions Club. Scott Huss moved to allow Peyton to use the concession stand for the 4th. Mari Ann Parker 2nd, motion carried unanimously.
Martin Idol asked if the City would close the 300 block of N. Ives on July 4, 2009 from approximately 6:00 p.m. to 11:30 p.m. for safety reasons. Scott Huss moved to close the street from 6:00 p.m. to 11:30 p.m. as requested. Ken Stewart 2nd, motion carried unanimously.
The Water & Sewer Committee stated that they would recommend a representative from the Kansas Rural Water Association be brought in to analyze certain areas of the sewer mains. Jerry Twombly asked that Jeff Riley contact K.R.W.A. to look into the sewer line problem at the Bramel residence and to have the report for the next Regular Council Meeting.
Jerry Twombly also asked about patching streets after water and sewer lines had been repaired.
Ken Stewart of the Street and Alley Committee recommended the city contact Herzog Contracting Corp. to get a bid proposal to repair and asphalt the 100 & 200 block of E. Penn Street, the 100 & 200 block of W. Illinois, the 500 block of N. Avenue and the 100 block of N. Kansas. City Attorney Ted Collins reported that the college would be meeting soon to determine what funds may be contributed to help with asphalting of W. Avenue.
Mike Batchelder moved to asphalt the streets recommended and to authorize the Street and Alley Committee and the City Clerk to accept the proposal if it falls within the financial limits. Ken Stewart 2nd, motion carried unanimously.
Scott Huss moved to post signs at the ball park area stating “Closed from 11:00 p.m. to 7:00 a.m. unless approved for use by the City”. Jerry Twombly 2nd, motion carried unanimously.
Ken Stewart reported that the grant administrator would be here on June 11, 2009 to start proceedings to finalize the grant on the Community Center/Fire Station. Stewart also stated that there were funds not used for inspection and that those funds possibly may be used to help with parking lot expenses.
City Attorney Ted Collins informed the Council that he talked with Clark Surveyors about additional parking area currently owned by the College and updated them on the easements necessary for the Bridge Project.
A brief discussion was held concerning Ordinance #484 for operation of ATV’s, WSUV’s, MUT’s, and golf carts. Marilyn McVicker and Randy Snyder stated that they felt golf carts should have to carry liability insurance just as other vehicles would.
Mari Ann Parker moved to have the liability insurance provision be added to the City Golf Cart Application and Permit. Ken Stewart 2nd, motion carried 4-1 with Huss voting No.
Jerry Twombly moved to approve Ordinance #484 with the insurance liability provision to be added on golf carts. By roll call vote: Batchelder-yes, Parker-yes, Twombly-yes, Stewart-yes, Huss-no. Motion carried 4-1.
Mari Ann Parker moved to allow Council pay for only one special meeting if more than one meeting is held on the same day. Ken Stewart 2nd, motion carried 4-1 with Huss voting No.
Ken Stewart moved to increase base limits on the city’s insurance policy at an additional premium of $733 per year. Scott Huss 2nd, motion carried unanimously.
A brief discussion was held concerning the fireworks and insurance coverages necessary to continue with the 4th celebration. Mayor Allen stated he would attend the next PRIDE Committee meeting to ask if they would be interested in collecting donations for the fourth.
Mari Ann Parker moved to have the City pay for the insurance on the pyro-tech, liability insurance for special events and insurance to cover events held on college property for the fourth of July celebration. Mike Batchelder 2nd, motion carried unanimously.
Mike Batchelder moved to have the funds collected for use of the Community Building be put in a Building Maintenance Fund and for all utilities to be paid from the City’s General Fund at this time. Ken Stewart 2nd, motion carried unanimously.
Mayor Allen stated he would like to see an appreciation dinner held for all the volunteers that helped with the Community Center/Fire Station.
5:53 p.m. Ken Stewart moved to go into executive session for twenty minutes to discuss personnel and for City Attorney Ted Collins and City Clerk Bill Butrick to remain. Mari Ann Parker 2nd, motion carried unanimously.
6:06 p.m. Police Officer Brandon Whetstine was asked to come into executive session.
6:13 p.m. Ken Stewart moved to come out of executive session. Jerry Twombly 2nd, motion carried unanimously.
Ken Stewart moved to establish a two officer Police Department and to advertise in the local newspaper for one position. Scott Huss 2nd, motion carried unanimously.
6:15 p.m. Ken Stewart moved to adjourn. Mari Ann Parker 2nd, motion carried unanimously.
Mayor City Clerk